Biometric attendance systems have gained popularity among various organizations over the years. It smartly tracks time attendance, leaving no room for errors. In the past, organizations have dealt with attendance issues’ therefore, it is recommended to use biometrics attendance systems to solve the problem.
When it comes to securing the data, the technology adds security features to the time tracking software, thus prevents time theft and buddy punching. Biometrics work in a manner that efficiently captures an employee’s in and out time during the day. Further, reports can be generated for each employee that can be sent used for payroll purposes.
Let us understand the many benefits of a biometric attendance system.
Accuracy in managing payroll
Biometrics attendance system increases the accuracy of payroll at large. Gone are the days when organizations relied on paperwork and waste hours to go over each employee’s timesheet. Later, they would enter the record into the computer system for thorough checking. This tedious task has become redundant and paved the way for biometrics attendance systems in India.
Organizations can heavily rely on its accuracy and effective features. Organizations can reduce the time spent on payroll using attendance systems. In return, the system efficiently reduces the time to generate a 100% accurate report.
Makes the payroll process easy
It is discussed above that using biometrics increase the accuracy of the payroll process. Also, it makes the payroll process easier, as it reduces the burden on a payroll department. With that said, it is necessary to understand that biometrics allows employees to spend less time filing paperwork or spend time on scanning documents. It makes things easy for payroll personnel. It allows a designated place for everyone to check their working hours. There is no hassle to go over heavy documentation to carry out the tasks.
Prevents time theft
Organizations had troubles in the past dealing with time theft. It is more likely to happen in the future if stern measures are not taken. Employees may not log their break times properly or leave early from work or arrive late and wrote down an inappropriate time. How do companies resolve such an issue? It hampers productivity at large.
Biometrics can eliminate time theft as it records the accurate time of punching. Besides, it helps organizations save money and increase productivity. There is no longer an issue of tracking accurate time records.
Prevents buddy punching
Companies had trouble preventing buddy punching and remained unsuccessful in eliminating it. With the rise in the demand for biometrics, employers and employees have taken careful measures when it comes to clock in their time. Earlier, the attendance systems in India worked using timesheets. Not only was it cumbersome to manage the tasks, but it also gave employees the idea of buddy punching. With biometrics, employees are required to use their fingerprints to clock in and out of the system. Biometrics read your accurate fingerprint and eliminates the probability of duplicity.
Improved employee accountability
Biometrics has improved employee accountability at large. Using time and attendance system software makes it easy to create reports for every employee. It means that it can track the accurate hours an employee has worked in a day. Further, it also shows if employees have taken long breaks or work more than usual, clocking in and out time early or taking many breaks. It helps track the time record of employees thus improves employee accountability.
Easy user interface
Biometrics attendance systems in India have created a productive atmosphere among organizations. It is easy to install and use. When compared with old and traditional methods of time tracking, biometrics turns out to be useful as its easy user interface and navigation makes it viable for companies to use and benefit from it. Employees need to scan their fingerprint on the device, and the information will be entered into the system with the employee’s name and other details. Moreover, biometrics are safe and secure.
Compliance
Biometrics attendance systems help your organization improves its compliance, along with employment laws. How does it do that? In case there is an audit of your business carried out by the Department of Labour, biometrics can easily pullout records of employees, making the auditing process easy. During the audit, proof of attendance is as crucial as examining other records. Thus, a biometrics attendance system makes a difference when it comes to effectively auditing the processes.
These are some of the benefits of using a biometrics attendance system. It is important to understand its need in these dynamic times and how businesses can increase productivity and save on costs using a biometrics attendance system.
Timelabs is an efficient attendance system software that aims at reducing the manual efforts by organizational departments. It further focuses on reducing cost and increasing productivity in an organization.